10 things to look for when selecting a venue for your seminar
Are you on the lookout for a venue for your next seminar? Continue reading this 10-step guide to help you find the perfect venue!
Finding the right venue at the right price is difficult. This is especially true for people who are organizing an event for the first time. There are many different factors to consider that will have a tangible effect on your event. Arm yourself with these top-10 tips to pull of a professional and stellar event!
1- Budget
Setting out a strict budget early on in your event planning is the key to a successful seminar. By deciding on a specific budget it will be quicker to find a venue that fits the costs and needs of the event. Fortunately, there are many different spaces available to fit every kind of budget. There are a variety of websites and apps that feature re-purposed spaces (such as a café after hours) at a budget price. Museums, art galleries, and libraries will usually also have a variety of spaces available for hire.
2- Equipment
There is a lot of equipment that’s required for seminars. For example, chairs, PA system, and a projector to mention but a few. The good news is that most venues will also have an option to hire this equipment. With over 11 function spaces and related amenities, you just can’t go wrong with The Greek Club!
3- Catering
If the seminar is more then a few hours it’s important to offer food and refreshments. Most event organisers will include catering in the price of the ticket. The majority of venues will offer in-house catering services or have a supplier that they use regularly. Make sure to request for catering information before booking a venue.
4- Size
Before booking a venue make sure it’s a good size for your guests. By having an estimate of the final numbers for the event it will be easier to look for spaces. The Greek Club is a perfect choice if you need a venue that’s just the right size for your event!
5- Location
Make sure that your seminar is accessible to a diverse range of people by booking a venue that is conveniently located close to public transport. If the seminar’s located in an isolated venue this could exclude potential guests.
6- Accessibility
The venue needs to be accessible to ensure that every individual’s catered for. Make sure that there are wheelchair access and disabled parking available at your chosen venue.
7- First impressions
Keep in mind that a venue will give the attendees a distinct impression of the business or individual hosting the seminar. Is the venue no-frills and to the point? Or is there something quirky and unique about the setting? Make sure you are specific with your choice because avenue can say a lot about the business you represent.
8- Out of town?
If the majority of the guests for the seminar are from out of town, choose a location that is close to hotels, the airport, or public transport. As an event organiser, it’s important to cater for the guests and make their experience as seamless and convenient as possible. With its prime Brisbane location, The Greek Club is easy to reach!
9 – The layout
Have a firm plan in mind about the structure of the seminar. Will there be exercises that require space? Brainstorming with small groups? Or is it just a straightforward sit-down talk? Whatever the type of event, select a venue that will have the facilities and space necessary for the seminar.
10 – Extra amenities
There is nothing that spells disaster quite like bad acoustics or dirty bathrooms in an event space. To make sure that the amenities are up to a high standard take a tour of the entire venue. Check for things like good lighting, Wi-Fi, and a high-quality PA system. These are important and for all the extra legwork you’ll be rewarded with a successful event!